Exhibit Hall Opportunities

Exhibit Hall Opportunities

We hope you’ll join us at our first-ever Virtual Exhibit Hall.  Our members have been reaching out about this — it’s a favorite conference experience they are VERY excited about!   

Higher than Usual Attendance We expect higher than usual attendance at our 2021 meeting because it’s going to be easier than ever for our members to participate.  No travel hassles, lower costs, and flexible virtual access, too.

Fully Interactive Exhibitor Booths Our 2021 Virtual Expo Hall will be fully interactive, just like our meeting.  Attendees will be able to engage with exhibitors in a centralized location to browse the different exhibits, watch the latest product demos, view technology in action and connect directly – all within the the virtual booths!    The virtual booth platform simulates the experience of a face-to-face meeting.  

Whova Vendor Hall  The vendor hall will seamlessly integrate into the virtual event experience and will be prominently displayed on the event platform including a tab in the navigation menu. We’ll use call outs and push notifications to advertise the specific exhibit hall hours on the agenda each day.  Exhibitors will use the simple Whova App to build their virtual booths.  You can add pre-recorded demo videos, photos, links to job openings, and text to guide the conversation.  You can also schedule livestream presentations at specific times or send coupons and setup giveaways & raffles to increase traffic to your table.  Link to Video (Sound On!) – Learn About Whova’s Exhibitor Platform  AND  Instructions for setting up Whova Exhibit Booth

Exhibit Hall Passport Game with Prizes!  We’re setting up an Exhibit Hall Passport Game and will give prizes to our attendees who earn the most points for visiting booths and attending booth demonstrations.  Attendees will collect stamps by interacting with Exhibitors at as many booths as possible.

Dedicated Exhibit Hall Hours  We’ll have dedicated exhibit hall hours over the lunch break each day of the meeting. No sessions will take place during this time to give meeting attendees opportunities to explore the virtual exhibit hall.  Please note that the exhibit hall will be open at all times during the meeting, and the virtual booths will be up before the meeting begins and will remain active for 10 months after the meeting ends. 

Mailed Exhibitor Brochure  Exhibitors will be included in our mailing to meeting registrants as part of an exhibitor brochure.  Each participating exhibitor will be listed in the brochure along with their logo, a description of their company and product, plus contact information.

Exhibitor Recognition Exhibitors will also be recognized on our website and in emails to our membership (both inlcude a link to your webpage).   We will also include exhibitor information in the meeting program book including logos, company descriptions and contact information.

Data Analytics Data analytics will be provided after the meeting so you can see contact info for all the attendees who visited your virtual booth.

Nitty Gritty Details:

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  • ONE Meeting Registration Whova Access Pass is included with each Virtual Exhibit Hall Booth.
  • Sponsorship and Exhibitor requests must be received by December 18, 2020.  Please send logo, contact information and a few sentences describing your company and product as soon as possible to projectmanager@tws-west.org.  We’ll get your information posted immediately on our website exhibitor list.
  • As in previous years, exhibitors will be asked and encouraged to donate goods or services to our silent auction. This is optional and agreement to do so will not reduce the cost.  Let us know if you have something to donate – thank you!
  • Exhibitors will setup their own Virtual Booths using the Whova App – we’ll mail the Whova link on December 19th so you can start building your virtual booth.  We encourage to make your booth as visual as possible – featuring pictures, logos, videos, livestreams, coupons, giveaways and raffles —  to make your brand really stand out.    

Exhibit Hall Costs

  • $500 for Commercial Companies 

  • $300 for Nonprofits/Businesses-in-Development

  • $75 for artists

Interested in sponsoring the meeting?  Information on Sponsorship packages:  http://tws-west.org/virtual2021/annual-meeting/sponsors-exhibitors/

Thank you for your interest in participating in our 2021 Virtual Annual Meeting!  You may sign up to become an Exhibitor (or Sponsor) through the online registration form, or by contacting our Meeting Planner at the email or phone number below.  Thank you for your consideration.

Candace Renger, Meeting Planner
projectmanager@tws-west.org (510) 684-8590